If the Commanding General, MCRD Parris Island orders a MANDATORY evacuation of MCRD Parris Island as a result of any natural disaster or Hurricane, military personnel and appropriated fund civilian employees assigned to MCRD Parris Island/ERR, and their dependents, who are ordered to evacuate the local area, may be entitled to reimbursement of evacuation/TAD expenses for mileage, lodging, meals and incidental expenses incurred as a result. The information contained in this document is NOT APPLICABLE to personnel that are designated to travel to MCLB Albany as essential personnel. These personnel will be issued TAD orders directing that they travel together as a group due to mission requirements with no reimbursement for travel days. Lodging and Meals will be provided to them at no cost however they will receive reimbursement for incidental expenses ($5 per day).

A location(s) towhich personnel are directed to relocate on a temporary basis to await a decision by competent authority to either return to the CONUS PDS or proceed to a designated place. Per Depot Order 3000.1L “Destructive Weather Operations” MCRD Parris Island evacuation orders have historically identified Safe Haven locations as anywhere within a radius of 400 miles from MCRD Parris Island, SC.

1. Examples of locations within the 400 miles radius of MCRD Parris Island are; Albany, GA 271 miles; Augusta, GA 141 miles; Atlanta, GA 301 miles; Columbia, SC 158 miles; Florence, SC 163 miles; Greenville, SC 244 miles; Charlotte, NC241 miles; and Montgomery,AL 389 miles.

2. NOTE: The Safe Haven location must be outside of the local commuting distance in order to rate per diem and lodging expenses (reference CG Policy letter 001-19)

Evacuated personnel may be reimbursed for Mileage (not to exceed 400 miles each way), and Lodging and Meal costs based on the Per Diem rate authorized for the Safe Haven location. If the traveler exceeds the 400 mile distance from MCRD Parris Island, reimbursement is limited to the Standard CONUS Per Diem Rate, which is a maximum of $68 for Meals and $110 for Lodging per day. Active-duty members will be limited to the location they identified on the evacuation DD1610, which includes the Per Diem, Lodging and Mileage for that particular location, in accordance with the CG’s Evacuation order.

Only one (1) Privately Owned Vehicle (POV) is authorized for each set of orders. Mileage for travel to and from the Safe Haven location, not to exceed 400 miles each way, is reimbursed at a rate of $0.70 per mile for 2025.

Lodging expenses for civilian personnel and dependents will be based on the actual total daily lodging cost incurred by the member and/or family and will not exceed the sum of the authorized daily lodging portion (total amount actually paid for lodging) of that safe haven location. Afinalized lodging receipt is required for reimbursement and no lodging will be reimbursed if the traveler or dependent(s) lodges with friends or relatives. Active Duty members will receive lodging based on the locality.

Active Duty members will receive reimbursement for Meals, Incidentals and Lodging in accordance with the JTR Chapter 3; since they are on TAD orders during an evacuation. All Civilian Employees/family members (12 and older) required to evacuate will receive 100% of the applicable Per Diem rate authorized for the Safe Haven location designated in the orders to pay for their meals and miscellaneous expenses they might incur. Dependents under the age of 12 will receive 50% of this rate.

The allowances described above will terminate on the date dependents return to the PDS area, or when the evacuation order is terminated by military officials, whichever is sooner.

Items that may be reimbursed:

Include, but are not necessarily limited to: Lodging & Taxes (Hotel) Hotel Parking (Least expensive option available) Tolls (not daily).

Items Prohibited from being reimbursed:

Pet Fees Fees/taxes pertaining to Online Booking Lodging Receipts that are not itemized NOTE: Receipts for lodging must be provided. Receipts for meals or fuel are not required.

1. Active-Duty members will contact unit S-1s to create orders and fill out the travel voucher. Civilian Employees will contact the G-1 for assistance with orders and travel vouchers. Active Duty Members will receive TAD orders, Civilians and Dependents will receive Evacuation Orders.

2. Required info for Civilian Employees/Dependents’ claims:

a. All dependents’ names and ages; (must be reported in DEERS/MCTFS for Active-Duty members)

b. For civilian employees, the dependents must permanently reside w/employee.

c. Number of owners/operators of vehicles used.

d. Sponsor's full name, rank, SSN.

e. Electronic Funds Transfer (EFT) form with account info/routing #.

NOTE: Government Travel Charge Card

1. Each Active Duty member must ensure they have a Government Travel Charge Card. Unit Agency Program Coordinators (APCs) shall ensure cards are activated prior to travel commencing.

2. DODI 5154.31 covers expenses incident to official travel, and what charges are authorized for dependents. The Cardholder is responsible for the proper use of the card and the subsequent settlement of all outstanding charges to the card. The Finance Office WILL NOT process a split disbursement for a non-card holder.

3. Card Holders are encouraged to contact their Unit APC for more information